Enhance Fleet Productivity with These 5 Strategies

For fleets operating in competitive markets, even the smallest amounts of time and money become critical issues in determining success. It’s here that a vehicle tracking device alone will not be enough. However, integrated fleet management solutions offer innovative ways to make your fleet more efficient – and more profitable.

Reducing Fleet Fuel Costs by 15%

Fuel costs account for the largest part of a fleet’s expenses. That’s why it is in your fleet’s best interest to use less of it. 

One way to decrease the amount of fuel used is by improving poor driving behavior. It has been proven time and again that fuel is unnecessarily used when drivers speed, idle their vehicles, or brake or accelerate harshly.

These behaviors not only waste fuel but also increase the amount of wear and tear on vehicles, which leads to more frequent fleet maintenance. Results have shown that a fleet tracking device does an excellent job of tracking the whereabouts of a vehicle but reports generated from fleet management software is the best way to mitigate risks such as risky driving behaviors as well as determine who needs specialized driver training.

In addition to driver training, fleet management software can be used to develop a scoring system whereby incentives or rewards are provided to those who meet certain requirements and have shown significant improvement in their driving behavior.

Drivers can also be given the opportunity to be more involved in the process through a driver engagement app. This type of app lets them track their progress and engage in healthy competition with other drivers.

Monitoring and altering driver behavior with buy-in from your drivers is guaranteed to increase your fuel efficiency and save you money.

Case Study Carey International
Case Study

Carey Worldwide Chauffeur

Discover how Carey Worldwide Chauffeur Services reduced the number of accidents in their fleet by using telematics to monitor and improve bad driver behavior. 

MiX has a number of tools to help with behavioural change and we’ve already seen significant efficiency savings.

Carl Hanson, Group Fleet Director for Wincanton
total marketing and services
Case Study

Total Marketing and Services

Total invests in the safety and security of their drivers by implementing MiX Fleet Manager Premium to gain greater control of driver performance and behaviour.

Optimizing Fleet Delivery Routes and Schedules

Fleets that specialize in product- or service-related deliveries need to be extremely efficient to satisfy customer needs. To assist with improved efficiency, fleet management software can help monitor vehicles en route and in real-time. 

When routes are planned appropriately, improved customer satisfaction is a guarantee. It’s important to provide accurate arrival estimates and small appointment windows. Analyzing vehicle and driver data using fleet management software can help you to check how long each delivery takes and if the best route possible has been taken. Adjustments can then be made to shorten the time a delivery takes and change routes by sending information to drivers via in-cab display notifications.

More efficient planning means money in your pocket and fewer disappointed customers. Additionally, it improves safety as drivers do not have to rush to do a delivery because they are given the appropriate amount of time for the task at hand. This ultimately reduces the risk of accidents.

Dive deeper with our white papers

white papers

White Paper – In-cab video monitoring for improving driver behavior

White Paper

Did you know that in-cab video monitoring can assist with driver training, provide post-crash analysis and, prevent and reduce crashes? Find out how

telematics policy

The essential elements of a telematics policy

White Paper

Our white paper shows you how to create a telematics policy that guides your drivers through the rules of safe road use, the risks involved in not adhering to these rules and how to reduce these risks. 

MiX Fleet Manager

MiX Fleet Manager


Your fleet’s safety can be vastly improved through the implementation of relevant training that highlights bad driver behaviors and gives drivers the tools to improve.

Improve Fleet Utilization

A well-utilized fleet boosts productivity, decreases costs and increases profitability. You can easily improve your utilization using telematics data because it can show you what each vehicle and driver is doing at any particular moment in time. 

By analyzing the reports generated from this data, your fleet operators can see where utilization is not optimal. 

There are some key metrics that need to be tracked in order to help improve utilization. You need to look at:

  • Distance traveled per vehicle
  • Unauthorized after-hours utilization
  • Drive time vs on-site time versus idle time

Improving fleet utilization means freeing up more resources to take on more business. Doing more with what you already have is essential to having an efficient and cost-effective fleet.

MiX has a number of tools to help with behavioural change and we’ve already seen significant efficiency savings.

Carl Hanson, Group Fleet Director for Wincanton

Tracking Fleet Vehicles and Drivers in Real Time

Fleet management software can display all your vehicles’ movements as they happen. It can also help to find the nearest vehicle, display statuses and activity timelines, provide notifications and in-depth reporting, and manage locations. 

Vehicle tracking provides many benefits for your fleet, including:

  • Increased profitability: By tracking vehicles, you are able to better utilize your assets and boost fleet performance, ultimately saving money. Knowing where vehicles are enables you to reduce mileage, defend false accident claims and ensure that vehicles are not being used outside of authorized hours.
  • More control: You can remain informed about your vehicle’s whereabouts and how they are being driven. This enables direct control over assets, helping to improve planning and enhance efficiency.
  • Improved customer service: Vehicle tracking enables you to speed up arrival times at customer sites and give more accurate ETAs. You can also assess the amount of time a driver spends at each customer site, helping to improve billing and resource planning.

Telematics offers you visibility of every moving aspect of your fleet, giving you more control and increased efficiency with less effort.

Carey Worldwide Chauffeur
Case Study

Carey Worldwide Chauffeur

Discover how Carey Worldwide Chauffeur Services reduced the number of accidents in their fleet by using telematics to monitor and improve bad driver behavior. 

MiX has a number of tools to help with behavioural change and we’ve already seen significant efficiency savings.

Carl Hanson, Group Fleet Director for Wincanton
MiX Asset Manager

MiX Asset Manager


MiX Asset Manager prevents potential misuse and theft by giving you the tools to track and locate assets. Whether they’re on-site or not, you know exactly where your assets are and how they’re being utilized.

Fleet Maintenance and Licensing Management

Staying up-to-date on vehicle maintenance and licensing is a vital part of the efficiency of your fleet. When these are neglected, you could face penalties for being late or non-compliant, or experience increased vehicle downtime (which means you generate less revenue). 

What’s more is that when vehicles are driven while issues are present, they risk being out of action sooner than if they had been serviced at the appropriate times. 

The vehicle data that fleet management solutions collect and relay offer insight into mileage, fuel consumption, engine hours and more. This can be used to perform fleet maintenance more proactively. You don’t rely on set time periods but rather on what the vehicle is telling you. You will be alerted to indicators of eminent failure much sooner when you focus solely on vehicle data.

Preventative fleet maintenance management using telematics can help you to:

  • Schedule technicians ahead of time to avoid waiting
  • Identify trends of failure in vehicles of the same model
  • Gauge whether repairs or services were really done
  • Present support for warranty claims when unusual wear and tear occurs

Additionally, fleet management software can store a wide variety of information about vehicles in your fleet. Using this information, you can set up notifications about upcoming fleet license renewals and more so you don’t have to rely on memory or outdated paper logs.

Telematics offers an automated way to keep up with fleet maintenance and licensing requirements, ensuring your operation stays running like a well-oiled machine.

More Ways to Make Your Fleet More Efficient

When looking at how to improve fleet management, finding ways to reduce fuel costs and improve fuel efficiency goes hand in hand.

In a field where even small changes can add up to substantial savings, finding ways to save is crucial to effective and efficient fleet management. Below are more fleet management tips that can help your fleet rise above the competition.

fleet efficiency
paperless system

Switch to a Paperless System

Filling out paper forms is inefficient and time-consuming. It also leaves too much room for human error. What if a driver or technician records their hours wrongly? What if documentation gets lost? Keeping paperless records and accessing them through a software solution helps improve the accuracy and efficiency of fleet operations.

With fleet management software, you can assign time to specific tasks and review information about equipment and vehicles. Instead of hunting for paper documentation of vehicle history or warranty information, you can find it through the software. All details of individual tasks can be documented in real-time so that the record is correct and you don't have to worry about forgetting to log important information later.

Data Entry Automation

Manual data entry is often slow and error-prone. Entering information for expenses, work orders, and other information into a spreadsheet is not the most efficient use of your time and, worse, doesn't give you a comprehensive view of your fleet operations. Fleet management software gives you back the hours in your day previously spent on data entry. You get real-time updates and can pull information from integrated GPS tracking and telematics systems to help you make decisions instantly if needed. You can also review data over time to help plan and strategize future fleet operations.

data entry automation
accurate total cost of ownership

Accurate Total Cost of Ownership (TCO)

No matter what size fleet you have, there is a lot that goes into managing its budget. Using a software solution from MiX by Powerfleet keeps all the information you need in one platform. It is easier to keep the information accurate and up to date so that you can calculate the TCO down to the last penny per mile. This lets you make data-driven decisions that can improve fleet efficiency. With the clear insight into spending offered by fleet management software, you can not only track TCO but control and monitor expenses at the granular level.

Data-Driven Vehicle Replacement Cycle

Vehicles are the backbone of a fleet. Tracking their utilization and performance gives you insight into how efficient they are over time and an understanding of when you need to replace any of them. The key is not to wait too long or to replace one too soon, to maximize vehicle utilization. Using a data-driven approach supported by fleet management software helps you make the right decision at the right time.

With a software solution, you can estimate the time to replace a vehicle or asset using information such as depreciation, utilization, and overall operating costs. You weigh each factor and determine when a vehicle or asset is likely to cost you more to own than it will to replace.

data entry vehicle replacement cycle
analyze performance with fleet report

Analyze Performance with Fleet Reports

In order to optimize fleet performance, you need to analyze fleet performance metrics. Insight into your fleet's performance is the best way to improve and sustain fleet efficiency. Setting and measuring key performance indicators (KPIs) for utilization, maintenance, performance, and expenses will show what needs improvement and which goals you are hitting.

If tracking your fleet sounds like a monumental task, that's where MiX by Powerfleet software solutions come in. With our robust and intelligent reporting capabilities, you quickly and easily generate reports on any aspect of your fleet's operations. This insight helps you develop strategies to improve fleet operations and increase fleet efficiency.

Reduce Unauthorized Miles Traveled

How many miles your fleet vehicles travel is an area where it has traditionally been difficult to improve.

Prior to fleet telematics and GPS tracking, other than tracking and enforcing personal-use policies, fleet managers had little knowledge of their fleet's day-to-day activities. Without the tools to measure them, it was difficult to determine if any excess miles were reasonable and justifiable.

Unnecessary and unauthorized trips can increase vehicle operating costs. With fleet management software, you can optimize routes to reduce excessive and unnecessary mileage and discourage excess or unauthorized use that often occurs when the drive assumes that no one will know about it. Often, when drivers understand that their mileage may be audited, they are less likely to make unauthorized trips. With MiX by Powerfleet, you can pull reports per driver and vehicle so that if you find any discrepancies, you can speak with the individual driver and curb driver behaviors to help them improve their performance.

reduce unauthorized miles traveled
reduced cost from accidents

Reduce Costs Incurred from Accidents and Crashes

Fleet safety is important for an efficiently run fleet, whether the vehicles are employer-owned or employee-owned. Driver-related crashes cost fleets money in fines, maintenance, and damages, as well as accident and insurance claims, even if your driver is not at fault.

With MiX Vision, you can see what behaviors and events led up to the crash or accident. With accurate, relevant data and visual evidence, you can not only subrogate claims but also coach your drivers and help them improve their driving behavior. This in turn reduces driver-related crashes and the losses associated with them.

When a crash or accident occurs, the system triggers the automatic upload of up to four videos:

  • An inward-facing clip showing the driver
  • An outward-facing clip showing the road
  • Two optional clips from externally positioned cameras

Extended high-resolution videos can be requested if you need visual evidence of what happened before, during, and after a crash or accident. This could be a critical factor in the subrogation of claims if an injury or fatality occurs. Because MiX Vision offers an infrared driver-facing camera and 3G microphone, low-light recordings and sound are available for driver-facing clips. When played back, the video displays the date, time, vehicle ID, GPS coordinates, speed, and RPM.

Add Tire Management to Your Fleet Maintenance Program

Tires are a fleet's third-largest operating expense, after fuel and payroll. They are an asset that should be managed to get the most use out of them. Just like vehicle engines, they need care and maintenance to extend their lifespans, both to save money and ensure safety. With telematics software, you can optimize fleet performance by setting up regular tire maintenance appointments to check alignment and rotate tires. You can have the tires checked for proper inflation and the treads checked for wear and tear.

Keeping track of these things with a tire management program helps you track the cost of each tire by its overall performance and miles traveled. This can help save your fleet money not just on tire replacement costs but also on fuel, as correctly maintained tires are more fuel-efficient. Saving on fuel helps make your fleet both more profitable and more sustainable.

Tire management for fleet maintenance
reduce driver fatigue

Reduce Driver Fatigue and Distracted Driving

Even under the best conditions, driving has a certain amount of risk. The driver can be well-rested, there may be no accidents, light traffic, and great weather, but that doesn't always mean smooth driving. Distractions such as mobile phones, other drivers, and wildlife appearing on the road, can lead to a crash with severe consequences. Driver fatigue and distraction are quickly becoming serious problems that result in road fatalities.

The integrated MiX by Powerfleet and Guardian by Seeing Machines solution offers real-time driver fatigue and distraction prevention technology that can help reduce the number of accidents and crashes in fleets. In-cab sensors use algorithms to detect signs of distraction and fatigue. They can detect when the driver's eyes close, their head position, and micro-sleeps. When these events are detected, a real-time alert, either audible or a vibration, is triggered. This instantly alerts the driver to his/her distracted behavior. The driver's manager is also notified, and if needed, can intervene further. Real-time driver monitoring is effective at managing and measuring distraction and fatigue across fleets, making them safer and more efficient.

Next Steps

Find out what MiX by Powerfleet can do for you.

All content © MiX by Powerfleet | Terms & ConditionsPrivacy Notice | Email Disclaimer

Return to top