All commercial fleets are bound by company, state, and national compliance regulations. The US Department of Transport (DOT) and its enforcing branch, the Federal Motor Carrier Safety Administration (FMCSA), require fleet managers to follow five main guidelines:
Driver fatigue is accountable for 1 in every 5 crashes and is therefore a significant threat to all road users. DOT and FMCSA regulations keep your drivers engaged, your assets roadworthy and protected, and helps to reduce fatigue-related incidents. Fleet managers are better able to manage driver and vehicle compliance using a reliable fleet management telematics solution.
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Hours of Service and IFTA
Remote DTCO download for Europe
Electronic work diaries in Australia
Tachograph recording and download
Driver behavior monitoring
Electronic road inspection forms
Personal and business mode switch
In terms of fleet compliance, the spotlight has been on drivers’ hours for quite some time. The monitoring of drivers’ hours is legally enforced for a very good reason – safety. It protects the wellbeing of drivers by ensuring that they take regular breaks while driving for work to reduce fatigue. Fatigue is a big cause of collisions and by reducing tired driving, you are helping to reduce both fatal and non-fatal crashes. This is especially key when it comes to fleet drivers that drive long distances for hours at a time, or those who drive large vehicles like trucks that can cause a lot of damage, should a driver fall asleep at the wheel.
Fleet tracking software electronically keeps track of drivers’ hours and can automatically let operators, supervisors and drivers alike know when the limit has been exceeded. This ensures that rest breaks are taken exactly when needed and electronic driver logs are available for compliance review.
What’s more is that tools like driver identification and mode switching between personal and business mode, further help to meet fleet compliance requirements. Driver identification ensures that the correct information is linked to the correct driver. Mode switching allows drivers to have more control over their privacy and prevents travel to and from home to sites or for lunch breaks being included in their working hours.
Most driving hours regulations, such as the FMCSA's, require a type of ELD (electronic logging device) or tachograph to log drivers’ hours, dependent on what country or region a fleet operates in. MiX Telematics have ELDs and other tools that suit your specific compliance requirements. Your fleet can collect all the relevant information electronically, with little to no input from operators or supervisors once the software and hardware is installed, and officials are able to easily download electronic logs during roadside inspections.
After-the-fact intervention is not ideal. MiX Telematics’ compliance software offers immediate alerts as soon as a defined compliance parameter has been violated by a driver. This ensures that fleet operators and fleet supervisors can immediately intervene to avoid potential crashes and fines.
MiX Telematics has decades of experience in the field of compliance and knows the pitfalls of installing compliance-related hardware in vehicles. We ensure that our devices are tamperproof so that driving hours always remain correct, to prevent fatigue, and to reduce the risk of potential time theft.
A study by the AAA Foundation for Traffic Safety estimated that 328,000 crashes occur annually because of drowsy or fatigued driving. 109,000 of these crashes result in injury and 6,400 are fatal.
Ensuring your fleet is compliant not only increases the safety of your drivers while reducing fines, but it also optimizes the efficiency of your operations. Here are four ways that compliance solutions do this:
Overtime is significantly reduced with automated time logs and journey management tools, like MiX Journey Management,
that allow for the proper allocation of resources in a timely manner.
If your services rely on, for example, hourly billing, accurate billing is essential. Billing customers fairly keeps
them satisfied and builds your reputation as a trustworthy service provider.
Timesheet fraud - when a driver is paid for work they never did or time spent on activities not related to work - is an unfortunate reality. Compliance tools ensure that the correct hours for the correct activities are recorded, without the risk of error that comes with paper-based logs.
Capturing drivers’ hours electronically can improve fleet vehicle utilization, a measurement that indicates how frequently a vehicle is used within a given time period. Coupling the collection of driving hours data with MiX Telematics’ ability to collect fleet data like; arrival and departure times, duration of stops, travel time between jobs and times a vehicle is inactive daily, you can determine whether jobs are completed within an adequate amount of time, monitor job delays, assess unnecessary detours by drivers and determine whether certain vehicles are being under- or over-utilized.
Monitor and manage driver hours through a single interface.
Drivers, managers and authorities can view driver logs in real-time as either a graph or table summary, with driver status data editing available for specific scenarios
MiX Hours of Service caters for both regulated and non-regulated driving hours environments and supports all required regulatory HOS rule sets by region. It also enables the implementation of company-specific HOS rules.
Managers receive real-time alerts should a driver violate defined parameters for immediate intervention.
Contact us today to learn how you can save time, cut costs, increase revenue and more.
We are here to assist you to get the most from your MiX Telematics solution, our support team is on standby to help.