No matter the size of your fleet, from three vehicles to three hundred or more, you never have enough of two things - time and money. Between reviewing logbooks, dealing with violations, scheduling maintenance, and talking to dissatisfied customers, you have a lot going on. And every fire you put out costs you time or money, sometimes both. Handling all these issues means you have less time to focus on your drivers and ensuring that they are working as efficiently as they can.
With a fleet management system, you can not only get some of your time back and save money, you’ll have the peace of mind that comes when you know that everything is running smoothly and efficiently.
It’s easy to see how fleet management and tracking software can save you time, but did you know it can also save you money? Many businesses have decided to automate many of their management processes by using telematics software and have found that the telematics benefits also include saving money.
If you own or manage a fleet, you are already familiar with how even the smallest unexpected variances in costs can easily strain your budget. A good telematics company can set you up with fleet management software solutions that will save you money in the long run. Here are a few ways fleet management software can save your business money.
The price of fuel is the price of fuel. There’s nothing that can be done about it, and it can fluctuate wildly over time. What you can control is fuel usage and fuel efficiency to bring down your fuel costs. While it may not seem like a big deal if one or two vehicles use a little too much fuel here and there, over time and over all the vehicles in your fleet, this can add up to excess fuel usage that can become a serious drain on your budget.
There are many ways that fleet management software can help you manage and improve the fuel efficiency of your fleet. Ensuring that your drivers reduce or eliminate excess idling is just one way you can save on fuel costs. Excess idling has been linked to fuel wastage, and even if your fleet isn’t a large one, it can cost you money. Speeding and harsh braking are other ways driver performance can cost you extra dollars on fuel. Fleet management software with GPS tracking can help you track idling, speeding, and harsh braking events so that you can help your drivers improve their performance.
Making sure your drivers take the best possible route, you can also reduce your fuel usage. Planning out their route, so they don’t have to backtrack to get to different jobs will save you a lot of gas. With the help of a fleet management system, you can make sure that your drivers aren’t driving extra, unnecessary miles. You can easily plan the shortest route from point A to point B. Again, this is just one of the ways your fleet can save both time and money and run more efficiently.
Unexpected downtime from surprise vehicle repairs can put a serious wrench in your schedule, and that means your profits. Fleet management software can help you proactively schedule maintenance so that you know when your vehicles will be in the shop. You can set up alerts for each vehicle and schedule their maintenance at your convenience. You’ll be able to identify and handle issues ahead of time, so your vehicles stay on the road and running well. By making sure your vehicles get regularly scheduled maintenance, you can also extend their useful lifespan, so you won’t have to replace them as often.
Worried about costs incurred by hours of service (HOS) violations? You don’t have to be. Your fleet management system can help you stay in compliance with the FMCSA with electronic logging devices (ELDs). Staying in compliance helps you avoid fines and penalties that cost you time and money.
How often do you have to handle calls from customers asking about where their shipment is? How often do and how many of them call repeatedly? Instead of making them wait while you chase down the information, fleet management software can put that information at your fingertips. When customers feel like you take their concerns seriously enough to keep them informed, they are happier and more likely to continue giving you their business.
No matter what type of business you have or how many vehicles are in your fleet, you can benefit from a fleet management system. From helping you reduce fuel costs, extending the lifespan of your equipment, and improving fleet efficiencies across the board, fleet management software can save you time and money in the long run.
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